Purpose:
To explain District policy on travel expenditures

Scope:
This Policy applies to all personnel and any person being sponsored by the District.

Policy:
Volcano Community Services District recognizes the necessity for its board members and contractors to travel to conduct business, training, or attend meetings. This document is intended to clarify what is the District's responsibility and to provide guidelines to its employees and board members.

1. The board shall pre-approve any traveling or expense related to traveling prior to travel.
2. The request should be made in writing, dated, and signed by the parties making such a request.
3. Under normal conditions, those expenses should be budgeted in that program and approved by the board. 
4. For non-budgeted travel, board approval is required. 
5. The request could include the cost of transportation, hotel, meals, vehicle rental, parking, and incidentals if approved by the board. 
6. If the person wants to travel by his/her personal vehicle they must receive pre-approval by the board.
7. If there are any questions about what is covered make sure to ask and get approval prior to incurring the expense.
8. Reimbursement for traveling by personal vehicle will be at the standard IRS mileage rate if pre-approved by the board. 
9. All travel and lodging arrangements should be made through the general manager.